AI-powered extraction for invoices, POs, GRNs, and expense receipts — paired with a continuous audit engine that flags duplicates, three-way-match breaks, GST/VAT errors, and policy violations before they hit the ledger. Human-in-the-loop for the edge cases. A full audit trail for everything else.
Most AP teams are still keying invoices, chasing approvals over email, and reconciling exceptions in spreadsheets. Then the audit hits and someone spends a quarter pulling samples by hand. There's a better way — and it's been production-ready for a while.
Clerks key 30–60 invoices a day. Typos in tax codes, GL accounts, and PO numbers cascade into reconciliations and month-end pain. Every error is a small fire.
The same vendor invoice arrives by email, by post, and again on a statement. Without a deterministic dedupe layer, 1–3% of spend leaks out as duplicate or fraudulent payments.
Sample-based audits, paper trails in shared drives, no way to prove a control was applied to a specific invoice on a specific day. Continuous audit fixes this — and saves the close.
An end-to-end stack — from inbox to ledger to auditor — with a human-in-the-loop queue for the edge cases and an immutable audit trail for everything that flows through.
Email, EDI, vendor portal upload, scan-to-folder, mobile capture. Every invoice, PO, and GRN lands in one queue with provenance and timestamp.
Header and line-item fields pulled with confidence scores. Tables, GST/VAT, multi-currency, multi-language. Re-trains on your formats over time.
Auto-match invoice to PO and GRN with tolerance bands. Mismatches routed to the right approver with a one-click resolution path.
Rules for duplicates, split invoices, round-tripping, off-policy spend, vendor master anomalies. Runs on every invoice — not on a sample.
Low-confidence fields and audit exceptions surface in a clean review UI. Side-by-side document + extracted data, keyboard-first, audit-logged.
Straight-through posting to SAP, D365 F&O / BC, Oracle, NetSuite, Tally, and COSTAR. GL coding from rules + ML; never overrides your master data.
Cycle time, exception rates, vendor performance, early-pay discount capture, duplicate-payment recovery — surfaced in Power BI on day one.
Every invoice, every control, every approval — immutable, tamper-evident, exportable. The auditor's sample becomes a one-click query.
Invoices in any format on the left. A clean ledger entry on the right. Every step logged, every approval configurable, every exception caught.
Layout-aware OCR + LLM read every page. Document type detected automatically.
Header + line items, with confidence scores per field. Vendor lookup against ERP master.
2- or 3-way match · dedupe · tax check · policy rules. Pass → straight-through. Fail → review.
Multi-level approval (below) → ERP posting → immutable evidence pack.
We start with one entity, one ERP, one inbox — and ship straight-through processing for the bulk of your invoices in two months. Hard cases get the review queue while the model learns them.
Volume, formats, vendor mix, ERP, current pain. Pull a 90-day invoice sample. Define the audit ruleset and approval matrix in writing.
Tune extraction on your top vendor templates. Configure tolerance bands. Wire ERP master data — vendors, GL, tax codes, cost centres.
Inbox capture live. Audit rules running shadow-mode. Approval routing in Teams or email. ERP posting tested in sandbox.
One business unit goes live. Measure straight-through rate, exception mix, cycle time. Tune rules and routing in real-time.
Roll to remaining BUs and entities. Hand over the runbook, the audit dashboard, and the review-queue ownership. We stay on call.
Outcomes worth aiming for from a focused invoice automation engagement. Magnitudes vary by volume, vendor mix, and ERP; we'll baseline yours in week one.
Most invoices flow inbox-to-ledger with no human touch. Clerks shift from keying to handling exceptions — the work that actually needs judgment.
Same-day capture, same-day match, same-week approval. Early-payment discounts become capturable instead of theoretical.
Deterministic dedupe across channels and entities. Most clients recover real money in the first quarter — invoices that would have been paid twice.
Every invoice tested against every control. The auditor's sample becomes a saved query. Internal audit gets time back; external audit gets faster.
Volume can double without doubling the team. The platform absorbs the growth; the people focus on vendor relationships and exceptions.
An eight-week engagement: one entity, one ERP, one inbox — live with straight-through processing, continuous audit, and an evidence pack your auditor will actually accept.
Engagements scoped per entity / volume tier. Fixed-price options available for the pilot; per-document pricing for ongoing operations.
The questions we get most often during scoping calls. If yours isn't here, write to info@arkimetrix.com.
Yes — we have production integrations with SAP (ECC and S/4HANA), Microsoft Dynamics 365 F&O and BC, Oracle EBS / Fusion, NetSuite, Tally, and COSTAR Shop Management. Posting respects your master data and approval matrix; we don't bypass controls, we automate them. For ERPs we haven't seen, we connect via API, IDoc, or a flat-file drop — your call.
On structured templates (top vendors, recurring invoices) field accuracy lands in the high-90s out of the gate; on the long tail it's 85–95% with confidence scores that route low-confidence fields to the review queue. The system improves with every correction — by month three, the long tail catches up.
Only if you want it to. Three deployment patterns, your call: (1) managed cloud — documents and extraction inside your Azure / AWS tenant; (2) on-prem — the entire stack (OCR, LLM, audit engine, evidence store) runs inside your data centre, air-gapped if needed; (3) Arkimetrix secure hosting — dedicated tenant on our SOC 2-aligned infrastructure. DPAs, retention policies, and data-flow diagrams in every pattern.
Every invoice runs against a configurable rule library: duplicate detection (header + line + fuzzy), three-way match with tolerance bands, vendor master anomalies, tax/GST validation, off-policy spend, round-tripping, split-invoice patterns, and Benford-style anomaly checks on amounts. Failures route to the review queue with the rule, the evidence, and the recommended action attached. Every run is logged immutably.
Yes — most of our engagements are co-builds. AP owns the exception queue and routing rules; internal audit owns the audit ruleset; we bring the platform, the integrations, and a senior pair for both teams. By go-live, your people own the operations.
Toronto, Canada and Pune, India. One team, two time zones. Most clients see this as a feature, not a bug — coverage runs nearly around the clock.
A 30-minute demo with real invoices. Send us a small sample (10–20 PDFs, redacted is fine) and we'll show you extraction accuracy, exception handling, and a working evidence pack on your formats.